How to Use the AI Email Generator in MailNexus

MailNexus includes an AI email generator designed for real-world use: you describe what you need, generate a structured draft, preview it, and then refine it in the editor. This guide walks you through the full flow without exaggerating what the tool can (and can’t) do.

1. Open the generator

Go to:

• /email-template-generator

You can access the page in English or Chinese, depending on your locale.

2. Write a clear prompt

The prompt is the most important input. The more specific your prompt, the more relevant the draft will be.

Include these details when possible:

• Audience: who the email is for (e.g., “a VP of Sales at a mid‑market SaaS”)
• Goal: what you want to achieve (e.g., “book a 15‑minute call”)
• Context: any background or constraints (e.g., “warm lead, replied once”)
• Tone: friendly, formal, concise, or direct
• Length: short, medium, or detailed

Example prompt:

Write a concise outreach email to a Head of Customer Success. Introduce MailNexus as an AI email workflow tool, keep a warm tone, and end with a question that invites a short call.

3. Use presets when you need a starting point

Below the prompt box, you’ll see preset examples. These are useful if you’re not sure how to phrase a request or want a quick starting point. You can click one and edit it before generating.

4. Generate and preview the draft

Click Generate Email to create a draft. MailNexus will show a preview of the generated content so you can quickly review structure and clarity.

At this stage, focus on:

• Is the message aligned with your goal?
• Is the tone appropriate for your audience?
• Is the length acceptable for the situation?

If not, refine your prompt and generate again. This is usually the fastest way to improve the first draft.

5. Open the editor for refinement

When you’re ready to refine the draft, click Open in Editor. This moves the content into the full editor where you can adjust wording, layout, and structure before exporting.

Typical next steps in the editor include:

• Shorten paragraphs for clarity
• Rewrite a subject line or opening sentence
• Adjust sections to match your brand voice

6. Export carefully

After edits, export the email in the format you need. If you plan to send HTML emails, always preview in your target email clients before a live send. Different clients may render layouts differently.

Tips for better results

• Be specific: “Write a sales email” is vague; “Write a 120‑word follow‑up to a demo request” is clear.
• State constraints: Mention if you need a specific CTA, deadline, or compliance note.
• Keep it human: AI drafts should be reviewed and edited to match your voice.

Frequently asked questions

Do I need an account to generate a draft? You can generate a draft and preview it. To edit, save, or export from the editor, you’ll need to sign in.

Can I write in languages other than English? Yes—just specify the language in your prompt. The interface itself is available in English and Chinese.

Will this guarantee higher response rates? No. MailNexus helps you draft faster and more consistently, but results depend on your offer, audience, and timing.

Try it now

If you want a quick start:

• Open the AI email generator: /email-template-generator
• Then refine in the editor after previewing

This workflow is simple, practical, and built for real teams who need better email drafts without overpromising outcomes.